Minutes for 10-13-2020

Chair: Jamie

Meeting Location

Virtually at http://i3detroit.org/meeting

Meeting was Called to Order At: 7:37PM

Officer Reports

Treasurer & Budget

Treasurer's report: https://www.i3detroit.org/wi/images/0/0b/September2020ProfitandLoss.pdf
Most of the expansion funds are spoken for. Otherwise the Net below is our currently un-spoken-for funds.
Some discussion on delineating between expansion expenses and day-to-day expenses
Half the grant funds (50k) are currently directed toward potential COO expenses, so if we have new expenses we have to take from there.
We're coming up on a year since a lot of people bought annual membership dues, so we might see a bump from people paying for new annual/monthly dues again.

Bank balance	$134,045.22
Emergency Fund	($)30,000.00
Allocated to Zones/SIGs/etc.	($)25,735.12
Allocated to Expansion (MEDC)	($)76,705.02
Net	$1,605.08

Sausage and cheese is 21 months

Secretary

Currently no secretary

President

Jamie wants to set up a meet and greet for new board members/officers. Will send out a whenisgood tomorrow or when someone reminds her.
Comments on new COVID-19 rules?
- Mel thinks they look good.
- Matt is glad to see the change to allow kids again.
- Jamie: That still needs some work on the back end for the minor waiver.
- Jamie: Keep Jamie in the loop on things that are either broadly not working or otherwise problematic that might need to be adjusted.

Senior Vice President

Nothing to report

VP of Activities & Classes

Up coming Events https://www.i3detroit.org/#upcoming
Discussion about scheduling an October Potlock in the next few weeks

VP of Membership-Onboarding

Membership changes since last meeting:
- 4 Member => Hiatus
- 2 Member => Inactive
- 3 Hiatus => Inactive
- 2 Onboarding => Scholarship
- 2 Onboarding => Membership
- 3 Scholarship expirations
- 1 Scholarship renewal
- 2 Started onboarding
Scholarship fund update:
- 12 Members on scholarship
- $529 Allocated (of $808 available)
- Average value of $48.09/scholar
Key re-activation progress:
- 136 keys have been reactivated (of the 271 currently in the door)
- Has slowed to one person every few days reactivating
New memberfication may move to being in person again

Member Advocate

Mel forgot to poke Tom to let him know about the monthly report.

Committee Reports

Expansion Committee

Still waiting on the limited CoO for B side? But we almost have a new fire door! (Needs the bottom finished.)

Fundraising Committee

No updates this month.
Evan: how are we doing on things that need to be sent to people?
We sent an email explaining some things will be late.
We should add some construction-y photos like the new doors

Moderation Committee

Mod queue: In the last few weeks, a few items have been sent to -announce and then determined to be erroneous moments later (classic l'esprit d'escalier), so they could be removed from the queue and recomposed.
Group admin: The new Google Groups interface removes the on-join question that we had been using as a spam trap, and this requires some changes to the new-member forms but it's not that big a deal. See #new-members on october 4, or just https://i3detroit.slack.com/archives/C0PB7TRNE/p1601836628020100
Nothing else to report.

Board list moderation

Mtfurlan (talk) accidentally created a board moderation group by marking spam as spam. It now moderates stuff google thinks is spam. It has had one false positive so far.

Ask if you wanted to be added.

Camera Review Review

None happened.

Old Business

Proposal:
Approve last month's board meeting minutes
Moved by Consensus, Seconded by Consensus
6 Ayes / 0 Nays
Result: PASS

Summary of Board List/Slack Discussions since last meeting

We created a disciplinary framework for covid violations! I think you can find it in the covid rules? Probably?
We applied some of these rules. Sent 27 warnings. Probably going to suspend some people.
Put out a survey for officers and now we're going to appoint some officers.
Some administrative stuff about who is chairing meetings or taking minutes or whatever.
Lots of discussion of the data analysis of tracking the covid violations. David is going to help.

Outstanding action items

Done

Will bring up the covid disciplinary policy on slack. - Mel
Will a send out a survey calling for officers but not ZoCo’s - Mel
Talk about budget in regards to the MEDC grant. - Mel

Pending

Action Item: Paul L - Follow up with fundraising committee on details for raffle license.

Action Item: A'Lisa - contact membership and onboarding and activities to coordinate efforts.

Action Item: Ashley - will report on her findings about insurance companies at the next meeting

New Business

Pallet Stacker

Proposal:
Allocate up to $2000 from expansion funds for purchase of pallet stacker (aka manually operated forklift). POC Tim Clayson. Funds are reappropriated from existing expansion appropriations.
Context
Multiple recent equipment purchases will require forklift for unloading. Rentals are approx $400-500 per day.
Moved by Mark, Seconded by Mel
6 Ayes / 0 Nays
Result: PASS

Discussion about where it will live/floor space. For now it can just go on B-Side.
Mel suggets we take this out of the $50,000 COO allocation instead of taking funds back from zones.
Evan suggests it could also be considered part of the zone expenses that require it and could come from them.
General discussion about both of these and compromises in between, like letting zones voluntarily chipping in for it.

COVID-19 Policy Suspensions

Proposal:
Suspend members A, B, & C for two weeks for failing to properly fill out their covid paperwork after previously being suspended. Suspend member D for two weeks for repeatedly failing to fill out paperwork after being warned, and for failing to properly wear a mask or respect zone occupancy limits.
Context
The lack of longer duration suspensions for repeated offenses is due to initial delays in notification of first offenses.
Moved by Mark, Seconded by Mel
6 Ayes / 0 Nays
Result: PASS

Appoint Officers

We still need to appoint a Secretary, at least one more Member Advocate, and Commons Zone Coordinator.

Action Item: Jan - Follow up on potential Classroom coordinator

Action Item: Jan - Send an email to the list asking for volunteers for Secretary, Member Advocate, and Commons ZC

Proposal:
Appoint these officers for 2020-2021.

Appoint Jamie Burdeski as President of i3Detroit. Appoint A'List Krawciw as Vice President of i3Detroit. Appoint Jody Raiford as Treasurer of i3Detroit. Appoint Matt Carpenter as Vice President of Membership-Onboarding of i3Detroit. Appoint Paul Lee as Vice President of Activities and Classes of i3Detroit.

Moved by Evan A., Seconded by Mark
6 Ayes / 0 Nays
Result: PASS

New A-B Door

Discussion over whether the door being installed meets our needs and if there was some miscommunication or error made.
The quote specifies a flush door with no mention of a threshhold, and based on how it looks it doesn't look flush and looks like there will be a threshhold.
Discussion will continue in #expansion on Slack

Action Items

Meeting Metrics

Time completed: 9:19PM
Funds appropriated: $2,000
Attendees: 12

Action Item Summary

Action Item	POC
will report on her findings about insurance companies at the next meeting	Ashley
Follow up on potential Classroom coordinator	Jan
Send an email to the list asking for volunteers for Secretary, Member Advocate, and Commons ZC	Jan
Follow up with fundraising committee on details for raffle license.	Paul L
contact membership and onboarding and activities to coordinate efforts.	A'Lisa

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Result
Suspend members A, B, & C for two weeks for failing to properly fill out their covid paperwork after previously being suspended. Suspend member D for two weeks for repeatedly failing to fill out paperwork after being warned, and for failing to properly wear a mask or respect zone occupancy limits.	Mark	Mel	6	PASS
Appoint these officers for 2020-2021. Appoint Jamie Burdeski as President of i3Detroit. Appoint A'List Krawciw as Vice President of i3Detroit. Appoint Jody Raiford as Treasurer of i3Detroit. Appoint Matt Carpenter as Vice President of Membership-Onboarding of i3Detroit. Appoint Paul Lee as Vice President of Activities and Classes of i3Detroit.	Evan A.	Mark	6	PASS
Approve last month's board meeting minutes	Consensus	Consensus	6	PASS
Allocate up to $2000 from expansion funds for purchase of pallet stacker (aka manually operated forklift). POC Tim Clayson. Funds are reappropriated from existing expansion appropriations.	Mark	Mel	6	PASS

Attendance

Jamie B
Mike F
Jan H
Mel G
Matt C
A'Lisa K
Jody R
Mark F
Tim C
Evan A
Paul L
Ashley L

Previous Meeting	Next Meeting
Board Meeting Minutes 20200908	Board Meeting Minutes 20201110

Minutes:Board Meeting Minutes 20201013

Contents