Minutes:Board Meeting Minutes 20140610

2014-06-10

Agenda

Marie-Therese Enga

Action Item Review

Get Lease

• Justin T and Evan A - Get the copy of the lease from Roger
  • Terry sent Justin pictures of the lease
  • We still need a paper copy

Moderation Committee Announcement

• Nate B - Make an official announcement of the members appointed to the Moderation Committee

Computing Systems Keyholders

• Konrad B - Make a list of all the online system key-holders

Legal Advice

• Marie E and Dave S - Research legal advice for improving bylaws and standing rules, compile requests from board and membership for improvements

Kiln Zone Donation Request

• Terry W - put out a call for Kiln Zone donations
• Terry will not be present

Plasma CNC Ventilation

• Brian W - give and update on funds appropriated for the plasma CNC ventilation system

Officer and Committee Reports

Membership Coordinator

• 167 active members including members on leave
• 154 active members
• 113 voting members
• 13 members on leave

Treasurer

• 5k in emergency fund
• 16k in General fund
• Total income 7451
• Monthly spending $6835
• Saved up +$350 this month
• A few special cases on members behind dues, but for the most part we are in order
• Amazon payments are being retrieved daily and manually by Evan

Secretary

• Maker Faire preparation meeting on June 17, 6p at Detroit Public Library
  • Takes place during normal member meeting
  • Konrad needs a substitute secretary, not Maddy because she is also going
  • Justin would also like to go, too.
  • Marie volunteers to take the place of secretary
• There's no rule for canceling meetings
  • Members can schedule a special meeting at a minimum 10 days in advance
  • Nate B will show up to the next member meeting and move to adjourn if no one shows up.
  • Potlock planning needs to happen that week, will happen during or after meeting adjournment

Computing Systems Security

• Confirm list of active systems is complete
• Retire unnecessary systems
• Require at least 2 admins on each system
  • For systems like Twitter and Facebook that have widespread access
  • We can use contributors for Twitter, Google+
  • Contributors do not need to be recorded
• List of admins managed by secretary
  • May have different admins
  • Admins must notify secretary of any changes
• Secondary emails and phone numbers should be provided for systems whenever possible, these details should be documented by the secretary
• First focus on CRM and Wiki which are legally required

President

• Red Bull Creation
  • Qualifier entry was successfully submitted
  • Ken Siegner is going to be the team lead
  • Our video submission YouTube: [1]
  • We made it to the finals! woooooo!
    • Looking for 3 additional team members and bio's are due Friday.
      • Marie E. voluneered, Sean D is willing to
    • The team will be set up with hotel rooms for the competition by Red Bull.
  • Konrad, Marie, Ken S. are meeting with Roula from Red Bull tomorrow, on Wednesday, to talk about the event in July.
• Thanks to everyone who registered something for Maker Faire.
• Registration was extended to June 20th.

Vice President

• Maker Faire update
• Registration pushed out till June 20th
• Need Volunteer to coordinate moving truck for July 25th
• Maker Faire Meeting at HYPE center next week (see Konrad's update). Should we think about moving the meeting? It's a really good event to go to especially for new makers interested in learning about maker faire.
• are people interested in this? do they Care?

Budget

• Budget Report will be given by Greg S.
• Income 123% of budgeted
• Consumables spending 112% of budgeted
  • How did we go over when it's not budgeted?
  • People should never be reimbursed more than approved.
  • This is from August 2013 up to now June 2014
  • The board should be contacted if the budget is going to go over
• Equipment spending 42%
  • Itemized equipment
  • Metal shop, and wood shop had many of the items which were purchased, many times under budget
• Total expenses 96% of budget
• Laser fund $2139
• All other funds $0
• Budget 2.0
  • No forms have been submitted to Terry yet
  • The deadline for wardens is June 30th
• Two items from Nate B.
  1. Poking zone wardens about zone budget ideas
  2. See new business for #2

New Sign

• by Greg S
• Going to meet with a city representative to determine what size the sign can be and any other pertinent issues
• Contact the landlord to check if our sign plans are acceptable

New Business

Ed Resigns from the Board

• Bylaws say that the board should appoint to replace board members
• Should the board have an even or odd number of board members
• Wait until next member meeting, or next board meeting to confer with more members
• Too soon to next election which happens in September?
• Going to take general membership opinion at the next meetings to aid in deciding what to do.

Tool Crib Zone Coordinator

• Charlie R offers to be warden
• Jeff B is the old warden, has other issues occupying his time

Proposal to appoint Charlie Rysenga the warden of the Tool Crib Zone.

• Passed

(Re-)Appointing Zone Coordinators

Graveyard

• Tabled

Electronics Lab

• Nate moves to nominate himself

Proposal to appoint Nate Bezanson as the warden of the Electronics Lab Zone.

• Passed

Craft Room

Proposal to appoint Kevin Flory as the warden of the Craft Room Zone.

• Passed

Fabrication Lab

Proposal to appoint Amelia Meyer as the warden of the Fabrication Lab Zone.

• Passed

Compute Zone

Proposal to appoint Justin Triplett and Marie-Therese Enga as wardens of the Compute Zone.

• Passed

Welding Zone

• Tabled

Kiln Zone

Proposal to appoint Terry Wynn as warden of the Kiln Zone.

• Passed

Injection Molding Zone

• Tabled

Common Area

• Tabled

Tree House and Whiteboard Room

• Tabled

Laser Cutter Zone

• Old warden: Matt Arnold
• Devon T would like keys to the box because he is defacto wardening
• Tabled

Bike Shop Zone

• Tabled

Vinyl Shop

• Old warden Nate W
• Tabled

Member Storage

• Zone includes:
  • Wooden shelves in wood shop
  • Member storage between vinyl and laser zone
  • Lockers by E-lab storage
  • Yellow taped area near kiln zone

Proposal to appoint Nate Bezanson as warden of the Member Storage Zone.

• Passed

CNC Zone

Proposal to appoint Brian Wennberg as warden of the CNC Zone.

• Passed

Metal Zone

• Dual wardenship between Brian W and Steve B
• Tabled because they are not here

Wood Shop Zone

Proposal to appoint Greg Smith and Dave Scholl as wardens of the Wood Shop Zone.

• Passed

Bridgeport CNC

• Any News?
• Moving forward
• List of companies was posted on the email list? Has anyone followed up on that?
  • No, we're busy, can someone else do it?

Storage of Personal Tools

• Does i3 start charging storage if they are taking up space?
  • If parking permits expire, do we charge a fine afterward instead of kicking it out?
• We kick them out of the space
• We haven't historically kicked out that much stuff. It's hard to do.
• Tools are considered there for open use unless they have a parking permit on them
  • Wolverine is available for use, but requires training because it is slightly different than Bumble Bee
  • We have forms for equipment brought to the space that requires the approval of the board an notarization of the secretary
• This could be a possible change proposal for the Standing Rules
  • How do we make people pay if we have trouble retrieving unpaid dues?
  • It's a different way to think about the social or monetary cost of storing personal tools or materials
• Tabled for discussion on the list or for someone to champion as a standing rules proposal

Front Door

• Nate B wants to take charge of the front door, any issues?
• Planning to replace the door in the next budget
• This is maintenance of the building is this already a budget item?

Announcements

• July 29th special board meeting, the 4th Tuesday to vote on Budget
• Steamtopia is a con happening this weekend https://www.facebook.com/Steamtopia
• Interested in Red Bull? We need more team members by Friday!

Action Items

• Justin T and Evan A - Get the copy of the lease from Roger
• Nate B - Make an official announcement of the members appointed to the Moderation Committee
• Brian W - give and update on funds appropriated for the plasma CNC ventilation system
  • Konrad - Email Brian to ask for a report, and for any tasks that can be delegated
• Greg S - Call Ferndale to check sign dimensions that are acceptable
• Greg S and Justin T - Send city requirements to Justin, and Justin, get the questions about the sign to the landlord to check if this is ok.
• Marie - Update wiki and send an email to the list about wardenships that are up for discussion at the next board meeting.

Meeting Metrics

• Time completed: 8:37 PM
• Funds appropriated: $0
• Attendees: 13

Attendance

Marie-Therese Enga Adrienne Patterson Justin Triplett Charlie Rysenga Dillard White III Evan Allen Greg Smith Konrad Brown Dave Scholl Matt Huber Marie-Therese Enga Devon Truscott Nate Bezanson

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