Minutes:Board Meeting Minutes 20140708
2014-07-08
Contents
Agenda
Chair: Maddy Winans
Introductions
Action Item Review
Get Lease
- Justin T and Evan A - Get the copy of the lease from Roger
- Terry sent Justin pictures of the lease
- We still need a paper copy
- Terry has a hard copy of an un-signed lease-by tomorrow morning. 7/9/2014
- Justin will contact Roger. Roger might have a hard copy of the signed lease
Moderation Committee Announcement
- Nate B - Make an official announcement of the members appointed to the Moderation Committee
- By tuesday 7/15
Computing Systems Keyholders
- Konrad B - Make a list of all the online system key-holders
- Rolled over
Legal Advice
- Marie E and Dave S - Research legal advice for improving bylaws and standing rules, compile requests from board and membership for improvements
- Rolled over to next meeting
Kiln Zone Donation Request
- Terry W - put out a call for Kiln Zone donations
- Done in member meeting
Plasma CNC Ventilation
- Brian W - give an update on funds appropriated for the plasma CNC ventilation system
- Konrad - Email Brian to ask for a report, and for any tasks that can be delegated
- Tabled
New Sign
- Greg S - Call Ferndale to check sign dimensions that are acceptable
- Greg S and Justin T - Send city requirements to Justin, and Justin, get the questions about the sign to the landlord to check if this is ok.
- Discussed at member meeting
New Coordinators
- Marie - Update wiki and send an email to the list about wardenships that are up for discussion at the next board meeting.
- She did that
Officer and Committee Reports
Treasurer
- As of 6/30/14: $5011 Emergency Fund woo interest
- $19933 in general fund, mostly caused by lack of reimbursements
- We have more unique payers than last month, due to better handling of overdue accounts. Whippin' all the delinquents into shape.
Question: What is the emergency fund for?
- Certain number of months of operating expenses (rent + utilities, etc)
- We should add in costs to move large equipment *ahem* HAAS
- Increase in emergency fund should go into the budget whenever it's approved- obviously spread out over several months
Action Item: Evan will make general member list thread to discuss
Amazon Smile
- In May we got $25!
- This is more than we expected! It's like real money now!
- Probably quarterly-ish reporting
Budget
We're doing really well, over on money, under on spending
- 123$ actual vs planned income
- 95% actual vs planned equipment
Bad Forecasting
- every zone under 100% in spending
- forecasts were bad because of lack of historical data, next year should be better
Next year's budget
- all the wardens should get their budgets in to Terry ASAP
- Terry can assume historical consumables and no new equipment for orphaned zones
- Action Item: Terry will put a request for budget items on the list
Budget Meeting: July 29th
- Action Item: Terry will email board list with excel spreadsheet July 21st
Membership Coordinator
Max is out for July. The board has decided to suspend sing-ups for July. Use it as an excuse to draw out membership signups, visit more, get ot know the space Action Item: Nate B Post to -public list
Secretary
Action Item: Jamie Talk to Konrad and Justin about CRM passwords
President
Not present
Vice President
After-party is being planned, awesomely Maker faire Budget-Maddy can use on things like....
- U-haul-Marie and Devon and Nate are going to fight to drive it
- Last year was $200-ish
- Power wheels
- i3 Golf cart
- Devon Truscott moves to propose
- Nate B seconds
Proposal to allocate $500 willy-nilly for PPPRS
- 6 in favor out of 6 present, motion passes
Matt H submitted budget for SIG Power wheels for next year
New Business
Zone Coordinators Appointment
Welding
- Nate B moves to nominate
- Devon Truscott seconds the motion
Proposal to nominate Jody Raiford as welding zone warden
- 5 in favor of 5 present, motion passes
Injection Molding
Tabled because injection molding machine is confusing and intimidating to charlie
Treehouse
Tabled
Whiteboard room
Tabled
Laser Cutter
- Nate B moves to nominate
- Justin Triplett seconds the motion
Proposal to nominate Devon Truscott and Matt Arnold as laser cutter zone co-wardens
- 5 in favor out of 5 prsent, motion passes
Bike Shop
- Nate B moves to nominate
- Matt H seconds
Proposal to nominate Justin Triplett as Bike Shop Coordinator
- 5 in favor out of 5 present, motion passes
Vinyl Shop
Tabled
Metal Shop
Tabled
Zone updates
Announcements
- Red Bull
- Hackaday
- Maker Faire
- July 29th Budget Meeting
- Elections in 2 months! Tell all the people
Action Items
Get Lease
- Terry has a hard copy of an un-signed lease-by tomorrow morning. 7/9/2014
- Justin will contact Roger. Roger might have a hard copy of the signed lease
Moderation Committee Announcement
- Nate B - Make an official announcement of the members appointed to the Moderation Committee ny tuesday 7/15
Computing Systems Keyholders
- Konrad B - Make a list of all the online system key-holders
Legal Advice
- Marie E and Dave S - Research legal advice for improving bylaws and standing rules, compile requests from board and membership for improvements
Plasma CNC Ventilation
- Brian W - give an update on funds appropriated for the plasma CNC ventilation system
- Konrad - Email Brian to ask for a report, and for any tasks that can be delegated
Emergency Fund
Evan will make general member list thread to discuss moving amounts for large equipment
Budget
- Terry will put a request for budget items on the list
- Terry will email board list with excel spreadsheet to review by July 21st
- Terry to put new line item from proposal into budget
July Membership sign-up
Nate B will post to -public list informing everyone of the hiatus
New Secretary
- Jamie to talk to Konrad and Justin about CRM passwords
New Zone Coordinators
Jamie to update wiki with approved zone warden appointments
Meeting Metrics
- Time completed:
- Funds appropriated:
- Attendees:
Attendance
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| Previous Meeting | Next Meeting |
|---|---|
| Board Meeting Minutes 20140610 | Board Meeting Minutes 20140729 Budget Meeting |
