Minutes:Board Meeting Minutes 20150113
Contents
Agenda for 01-13-2015
Chair: Brian McPherson
[7:33pm - sandwich returned and secretariat general is at the helm]
[Wednesday 2:36 PM Secretary thanks Matt for his service but does not apologize for effective hostage-taking]
Introductions
none
Announcements
none
Old Business
Lost and Found
Ticketed items on public work spaces need to go somewhere so the work space is available. Board needs to specify lost-and-found shelf as per https://www.i3detroit.org/wiki/Meeting_Minutes_20150106#Lost_and_Found_proposal.
- Nate B proposes the little table-thing right by the door, and the adjacent lateral file, since those are the de-facto L&F shelves anyway, so Nate B proposes to make the informal process formal dogma
- Mike, Jamie, Charlie: do we want that to be the very first thing people see when they come in?
- Fanatical debate about visibility of Lost and Found mattering (keeping up appearances vs practicality of visibility for finding items)
(Small interruption as Konrad re-learns about hangouts and audio feedback)
Proposal: Repurpose one of graveyarded server racks with shelves, place it next to ladder (in front of kitchen window) and designate that the "Lost & Found" location to store moved parking ticketed items.
- Moved by Matt A
- Seconded by Amelia Meyer
- Passed Unanimously
Point of note: The left side of H structure and the Red Bull desks are for short-term member project storage (a few days) without board approval, this should be brought up in member meeting
Potential Kitchen Renovation
Terry followed up with the landlord and has the following report: Landlord is okay with remodeling so long as he's kept in the loop
Q1 Dues/Key Termination
Terry sent an email to the board with the proposed key termination list, and, after no objections by the board, Q1 Dues termination list to be given to Nate B and Board to disable keys and end memberships in CRM
- Board briefly discusses why people might have left and conclude that someone should really track that
New Business
Kitchen Floor Plan Changes
- POC: Jamie
- Follow-up to kitchen renovation proposal: While the actual renovation is being investigated, we can make better use of the kitchen.
Proposal: 1: Move white fridge, Vending Machine, T-Shirts out of kitchen into commons area by server racks) 2: Allocate server rack to build new storage for soda near white fridge -so fridge stockers don't have to carry soda from the kitchen all the time 3: Put more seating in the kitchen (by redistributing a commons table).
- Jamie moves
- Evan seconded
- Passes unanimously
Key Holding
POC: Konrad
- Keys to front glass door and B Nektar side door should be held by CEO, board, or other officer
- Suggest keeping a copy with a secondary person, too
Proposal: Appropriate $35 to have key duplicates made of the front glass door and B Nektar side door and given to Standing CEO, Board designated Keymaster, and Landlord.
- Konrad moves
- Amelia Meyer seconds
- Passed unanimously
Proposal: Charlie and Max shall be Keymaster and Gatekeeper
- Amelia Meyer moves
- Evan seconds
- Passes unanimously
Floor Plan Report
New Flammables Cabinet
POC: Konrad B
- Took over real estate previously held by mop/broom box next to bike zone, OK?
- Kid tested, board approved
CNC Plasma Cutter
POC: Konrad B / Jim K
- Walter got it out on Friday 1/9/15 with the help of Jim K. **applause**
- Jim should have received $200 from Walter for the metal and ducting we added to the CNC Plasma Cutter?
Fork Lift
[crickets]
Large Vinyl Printer
- Do we still want this here?
- Coordinator can keep or reject at will
Stratasys
- Do we still want this here?
- Brian is planning to move it, but needs to figure out how to extract it from the furniture built around it.
Metal Shop/Wood Shop Wall
Levi: option to narrow doorway of metalshop (to woodshop) to normal 36"-48" doorway instead of current large gaping maw.
- Both sets of Zone Coordinators are on board with this.
- Amelia Meyer: Nate B proposed adding vinyl flaps to doorways to keep dust located to its zone (you gotta keep 'em separated!)
Proposal: allocate $350 to cover metal shop west wall opening with plywood wall and vinyl curtain
- Moved by Jamie
- Seconded by Amelia Meyer
- Passed unanimously
Officer Reports
Treasury Report
- Financial Grade: A-
- December Income: $7,248 Costs: $11,063 December Net: -$3,815
- 12/31 Checking: $8,791 / $15K in Emergency Fund / Accounts Receivable: $3,067/24 Members in Arrears
- Dues Collected in December: $4,996 November: $4,453/Accrued in Dec: $6,620
- News:
- We will be low on cash Dec, Jan and Feb due to asymmetric buying habits. No worries.
- Paypal account DONE. We can now reimburse by Paypal.
- Found $600 that PayPal was saving for us.
- CRM back to operational. Four bugs remain. Two bugs have workarounds.
- All treasurer and budget email accounts are fully functional.
- Model for Real Estate Expansion to Board in late Q1FY2015.
New Bank
Terry is looking into new banking options that have a commercial lending program so we can establish good relationship with a useful ally, should we ever need a commercial loan or mortgage for expansion)
- Board is OK with this, no one has any attachments to the current credit union
Budget
- For the budget from 8/1 to 12/31. Income: $36,399 Cost: $33,678 Net: + $2,720.
- We have a 2015 budget. Anyone who wants a PDF, email budget@ with COPY 2015 BUDGET in the subject line.
- Budgeted Loss for 2015: $8,000, but that is OK because we never spend as much as we budget.
- Big investments in Infrastructure and Machine shop. Big donations from members tied to equipment.
- Anyone who wants all the details of December, 2014 spending send email to budget@ with COPY DECEMBER 2014 in subject line.
Membership Coordinator
not present due to babysitting duties
Secretary
Wiki stuff
- Lots has been done
- Wiki master likes wine
Member meeting format
Secretary wants to redo format of member meetings
- Proposes splitting zone/project list to once a month
- More motivation for people to actually report progress
- 1st week meeting zone updates
- 3rd week meeting project list
- Board is OK with this
- New format will start in February
President
Maker Faire
- Setting up meeting with The Henry Ford about Maker Faire 2015
Red Bull
- When does Red Bull?
- might be proactive to bug RB about this. Nate B would like to push forward inviting RB staff to come visit (jamie says "just shut up and do it", Nate replies "okay")
Yuri's Night 2015
- Seeking space related art, science demonstrations, and baked goods
- Considering using budgeted money for a prize or project funding incentives, OK?
- Will be organizing a committee to plan the event
TANGETICAL:
Vice President
Charlie needs to poke someone
CEO
Have not ordered compressor, wants a space designated for it first
Action Items
| Action Item | POC |
|---|---|
| Get membership join dates for Q1 termination list | Terry |
| Bring up short-term storage at member meeting | Matt H? |
| update on scholarship program at next member meeting | Jamie/Nate B |
| Just shut up and do it. (invite RB to i3) | Nate B |
| Contact Brian Wennberg to make sure it's actually leaving the space. | Amelia Meyer |
| Organize Yuri's Committee (first committee in space?!) | Konrad |
Meeting Metrics
- Time completed: 8:43pm
- Funds appropriated: $385
- Attendees: 12
Attendance
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| Previous Meeting | Next Meeting |
|---|---|
| Board Meeting Minutes 20141209 | Board Meeting Minutes 20150210 |
