Agenda for 04-14-2020

Chair: Jamie B

Meeting Location

Google hangout due to stay at home order
Meeting was Called to Order At: 7:42pm

Officer Reports

Treasurer & Budget

Good news: We've only had ~half a dozen members go on hiatus
David is interested in an update on projections for worst case scenario
Should have a better idea next month when bills catch up to reality as far as projecting for worst case scenario due to being closed

(Treasurer will put $$ numbers here)

Secretary

Current secretary is still taking a break. Mel will take minutes at the next member meeting.

President

Jamie has been acting as spokesperson sending out COVID-19 related announcements
Need better communication from board to members, specifically the announcement once we appoved rules for limited use of the space for making medical devices didn't go out.

Senior Vice President

Nothing to report.

VP of Activities & Classes

n/a

VP of Membership-Onboarding

No new people since the space is closed.
Since last board meeting two scholarship applications have been received ($108 total)
Still have over $200 available in the scholarship fund with these new scholarships ($696/$944)
When the space reopens I plan to extend scholarships by the duration of our closure

Member Advocate

n/a

Committee Reports

Bylaws Comittee

On hold right now

CRM Committee

Still testing and getting people switched over, but that's a little hard while we're clsoed.

Expansion Committee

Architects sent over a report last week, we're currently discussing it with them and asking for some clarifications
They're planning to have a meeting with us, the architects, and the city soonish

Fundraising Committee

Last meeting was cancelled
Need to send out a bulk email to gift recipients

Safety & Compliance Committee

Sent out the rules that became the skeleton for the rules for limited use

Moderation Committee

No report

Limited Use Approval Committee

We've approved 2 projects who are listed at COVID-19 Essential Individuals, both laser cuttting parts for face shields

Camera Review Review

No camera reivews.

Old Business

Proposal:
Motion to approve last months minutes
Moved by Mel, Seconded by Davild
4 Ayes / 0 Nays
Result: PASS

Summary of Board List/Slack Discussions since last meeting

Proposal:
Motion to Allocate $950 to Jewelry zone to replace tools that were lost.
Moved by Mel, Seconded by Matt
6 Ayes / 0 Nays
Result: PASS

Proposal:
Approve the following rules for use of the space for Covid-19 purposes: Policy on Use of i3Detroit for COVID-19 Purposes
Moved by Paul, Seconded by Mike
6 Ayes / 1 Nays
Result: PASS

Proposal:
Create the Limited Use Approval Executive Committee and delegate to it the authority to approve or reject applications for limited use of i3Detroit during the COVID-19 state of emergency to produce medical equipment under the Policy on Use of i3Detroit for COVID-19 Purposes. The committee shall consist of Paul Lee as chair and Mike Fink, Mel Gilchrist, and Jan Henry as members. The committee does not need to hold a formal vote on each application; instead, committee members may indicate their support for an application in writing, and an application shall be considered approved when a majority of the committee has indicated their approval. The committee shall make its best effort to approve, reject, or respond to each application within 48 hours of receiving it.
Moved by Mike, Seconded by Mel
5 Ayes / 0 Nays
Result: PASS

New Business

Transparency Report

Just a reminder while we're closed, we aren't remotely accessing the camera system but we are periodically checking other data that's recorded regarding (for example) when doors are open, lights are turned on, etc just to make sure the space is unoccupied. If anyone is interested in any of this data feel free to ask in #ask-the-board on Slack.

Update rules with Limited Use Approval Committe

Proposal:
In the Policy on Use of i3Detroit for COVID-19 Purposes, change references to the board of directors in sections 4, 4.1, 5, 15, and 16 to refer to the Limited Use Approval Executive Committee, and change the slack channel mentioned in section 15 to #covid-19-committee.
Moved by David, Seconded by Mike
4 Ayes / 0 Nays
Result: PASS

Meeting Metrics

Time completed: 8:33
Funds appropriated: $950
Attendees: 7

Action Item Summary

No action items.

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
In the Policy on Use of i3Detroit for COVID-19 Purposes, change references to the board of directors in sections 4, 4.1, 5, 15, and 16 to refer to the Limited Use Approval Executive Committee, and change the slack channel mentioned in section 15 to #covid-19-committee.	David	Mike	4	0	PASS
Motion to Allocate $950 to Jewelry zone to replace tools that were lost.	Mel	Matt	6	0	PASS
Approve the following rules for use of the space for Covid-19 purposes: Policy on Use of i3Detroit for COVID-19 Purposes	Paul	Mike	6	1	PASS
Motion to approve last months minutes	Mel	Davild	4	0	PASS
Create the Limited Use Approval Executive Committee and delegate to it the authority to approve or reject applications for limited use of i3Detroit during the COVID-19 state of emergency to produce medical equipment under the Policy on Use of i3Detroit for COVID-19 Purposes. The committee shall consist of Paul Lee as chair and Mike Fink, Mel Gilchrist, and Jan Henry as members. The committee does not need to hold a formal vote on each application; instead, committee members may indicate their support for an application in writing, and an application shall be considered approved when a majority of the committee has indicated their approval. The committee shall make its best effort to approve, reject, or respond to each application within 48 hours of receiving it.	Mike	Mel	5	0	PASS

Attendance

Jamie B
Mike F
A'Lisa K
David H
Jan H
Jody R
Mel G

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